The Alachua County Housing Authority Procurement Policy
The purpose of this Procurement Policy is to provide for the fair and equitable treatment of all persons of firms involved in purchasing and contracting with the Alachua County Housing Authority and all managing agencies; assure that quality supplies, services, and construction are procured efficiently, effectively and at the most favorable prices available to the ACHA; promote competition in contracting; provide safeguards for maintaining a procurement system of quality and integrity; and assure that the ACHA purchasing actions are in full compliance with the applicable HUB, Federal and State of Florida standards. ACHA Procurement Policy Full Review
Request for Bid
NONE
Request for Proposals and Quotes (RFP/RFQ)
GENERAL CONTRACTOR FOR MODENIZATION AND ENVIRONMENTAL UPGRADES FOR LINTON OAKS
The Alachua County Housing Authority is seeking proposals from qualified General Contractor to provide services related to Modernization and Environmental Upgrades to 16 two-bedroom townhouse units located in Gainesville, FL. These units are set up as 4-quads and work will be completed in four stages unless additional units become available.
This RFP contains submission requirements, scope of services, terms and/or conditions and other pertinent information for submitting a proper and responsive proposal. All proposals submitted in response to this solicitation should conform to the requirements and specifications outlined within this document and any designated attachments.
GENERAL CONTRACTOR FOR MODENIZATION AND ENVIRONMENTAL – Download
REQUEST FOR PROPOSALS for INDEPENDENT PROFESSIONAL AUDIT SERVICES
The Alachua County Housing Authority (ACHA) is soliciting, through this Request for Proposals, qualified individuals or firms to perform independent professional audit services for the engagement period of three years with up to two one-year extensions based upon performance. The services shall consist of examining all funds of the ACHA to perform a comprehensive audit of all ACHA programs. Audit services will begin with fiscal year ending December 31, 2024.
ACHA has created this Request for Proposal (RFP) to be completed by all interested vendors and will review both technical and cost considerations for each proposal. The contract and award will be made at ACHA’s discretion. If it becomes necessary to revise any part of this RFP or otherwise provide additional information, an addendum will be issued to all prospective proposers who received copies of the original request. The Request for Proposal documents including Scope of Work and Submission Requirements may be obtained from the ACHA website at www.acha-fl.com/procurement.
Request for Proposal Audit Services – Download Audit Services Question and Answers
Alachua 23 – Report – Download Final Alachua 2022 Audit Report
Request for Quote Part 1 – Unit Turn Services for Sunshine Inn Part 2 – Modernization Upgrades for Sunshine Inn
The Alachua County Housing Authority (ACHA) is looking to contract for unit turn services at the Sunshine Inn located at 4155 NW 13th Street, Gainesville, FL 32609. This contract will include the scope of work as noted below for unit turns on as needed basis for one year with the possibility of four additional one-year extensions under an Indefinite Delivery Indefinite Quantity (IDIQ) Service Contract. The Sunshine Inn has 31 Single Room Occupancy (SRO) units and one two-bedroom unit. There is no guarantee of the quantity of units; however, we generally turn eight vacated SRO units and the two-bedroom unit twice a year.
Sunshine Inn Unit Turn and Modernization – Download
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Procurement Forms and Documentation
- Form HUD-51000 Schedule of Amounts for Contract Payments
- Form HUD-51001 Periodic Estimate for Partial Payment
- Form HUD-51002 Schedule of Change Orders
- Form HUD-51003 Schedule of Materials Stored
- Form HUD-51004 Summary of Materials Stored
- WH-347 US Department of Labor Certified Payroll
- General Decision Number: FL20230157 Highway MOD 0 1/06/2023
- ACHA Insurance Requirements for Contractors
- Form HUD-5369 Instruction to Bidders for Contracts Public and Indian Housing Programs
- Form HUD-5369-B Instructions to Offerors Non-Construction
- Form HUD-5369-C Certifications and Representations of Offerors
- Form HUD-5370-C Section I General Conditions for Non-Construction Contracts
- Form HUD-5370-C Section II General Conditions for Non-Construction Contracts
- HUD- 52158 Wage Determination
- Form of Bid Pricing
- ACH Direct Deposit Form
- Company Profile
HUD Determined Wage Determination
Use the following links for the HUD Davis Bacon Wage Determinations
General Decision #FL20220103 Heavy Construction
https://sam.gov/wage-determination/FL20240103/0
General Decision #FL20220157 Highway
https://sam.gov/wage-determination/FL20240157/0
General Decision #FL20220002 Heavy Dredging
https://sam.gov/wage-determination/FL20240002/0
General Decision #FL20220052 Residential
https://sam.gov/wage-determination/FL20240052/2
General Decision #FL20220194 Building
https://sam.gov/wage-determination/FL20240194/1
For Further information on Wage Determinations, please visit WWW.SAM.gov
State and Local Law
Each PHA operates under a different set of State and/or local laws. In some cases, the Federal standards may be more stringent than the State or local law/regulation. In general, the PHA must comply with whichever is more stringent. It would be impossible for the
Department to provide guidance on each and every State/local requirement affecting procurement. A more complete discussion of the relationships between Federal, State, and local laws is found in Chapter 13.
Public Access to Procurement Information
Certain information about PHA procurement is normally considered public (e.g., name of the winning contractor and total contract price) and should be released to the public in accordance with the PHA’s procurement policy and applicable State laws and regulations
governing freedom of information. Other information related to procurement is often protected from disclosure (e.g., proprietary business information such as technical methods or processes, detailed pricing information, personal information, or the PHA’s pre-decided information such as internal proposal evaluations). PHAs must exercise caution to ensure that protected information is not made public. Contracting personnel should consult the PHA’s legal counsel whenever there is any question regarding the release of information. In addition to laws requiring the publication of procurement opportunities, many State governments have enacted Freedom of Information or similar laws designed to further the goal of open government by providing public access to procurement information. These laws are not uniform as each State has a different set of rules defining what type of information is considered public as well as how and when it may be released. The State law on public records may or may not apply to the PHA’s procurement actions. Each PHA must incorporate applicable State laws into its procurement policy and ensure that procurement
actions are conducted in accordance with such laws.
The Procurement Policy
A. PHAs are required to establish and follow a written procurement policy that is consistent with 24 CFR 85.36. A sample procurement policy may be found at Appendix 1. The policy need not contain detailed working-level procedures, but should require establishment of such procedures to carry out the policy. Some PHAs prefer to combine the policy and procedures into a single publication for the
convenience of staff.
B. While it is not required that the procurement policy be submitted to HUD for approval, PHAs that wish to be exempt from prior HUD approval of certain individual procurement actions can have their procurement policy reviewed/approved by HUD, as discussed in Chapter 12. (PHAs can also self-certify that their procurement system meets all HUD requirements, which would also exempt them from certain HUD review requirements. See Chapter 12).
Delegation of Authority
A. Generally, the procurement policy delegates responsibility for procurement functions to the Executive Director, with authority to assign all or a portion of that responsibility to positions or individuals based on the organization and staffing of the PHA.
B. A person with authority for procurement activities is referred to as the Contracting Officer when he/she performs that function, regardless of any other job or position title he/she may have.
C. PHAs shall establish policies for the delegations of procurement authority (e.g., to the Executive Director). These policies should be included in the PHAs’ written procurement policy. Delegations of procurement authority should clearly state the limits of the authority delegated in terms of dollar value of individual obligations the person may make and any other limits (e.g., types of contracts the individual may award such as small purchases). Delegations should also state whether the recipient may further re-delegate any of the authority and, if so, how much.
Fair Housing & Equal Opportunity
Fair Housing Statement
The Housing Alachua County Housing Authority is a fair housing provider. We do not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin.
Equal Employment Opportunity Statement
The Housing Alachua County Housing Authority is an equal opportunity employer and complies with all federal and state laws, regulations and executive orders regarding employment.
